TDK Electronics | TDK Europe Privacy Policy

This Personal Data Protection Basic Policy is part of TDK Electronics | TDK Europe ’s Privacy Policy and describes the general rules how TDK Electronics AG and TDK Europe GmbH (“TDK Electronics | TDK Europe”) process personal data.

TDK Electronics | TDK Europe processes personal data in accordance with the following principles:

(1) Lawfulness, Fairness and Transparency 

Personal data are processed on basis of the applicable legal permission and in compliance with applicable laws (lawfulness), in consideration of the interests of the affected individual (fairness) and together with reasonable provision of information including the identity of the legal person that controls and is accountable for the processing of personal data (data controller), the purpose of the processing, associated risks, and necessary safeguards (transparency).

(2) Purpose Limitation 

Personal data are processed for a specified, explicit and legitimate purpose and are no further processed in a manner that is incompatible with that purpose. 

(3) Data Minimization 

Personal data are adequate, relevant and limited to what is necessary in relation to the purpose for which they are processed. 

(4) Accuracy 

Personal data are kept accurate and, where necessary, up to date; every reasonable step is taken to ensure that personal data that are inaccurate in respect to the purpose for which they are processed, are erased or rectified without delay.

(5) Storage Limitation 

Personal data are kept in a form which permits identification of the affected individual for no longer than necessary for the purpose for which the personal data are processed. 

(6) Integrity and Confidentiality 

Personal data are processed in a manner that ensures appropriate security, including protection against unauthorized or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or organizational measures. Personal data protection is taken into account when new processes are planned and implemented. Technical and organizational measures at TDK Electronics | TDK Europe  are continuously adjusted.

In course of its business operations, TDK Electronics | TDK Europe processes data of its customers, suppliers, agents, providers, sub-contractors, consultants, advisors, journalists, users that access, browse or otherwise use the TDK Electronics | TDK Europe-Website or third party websites on which TDK Electronics | TDK Europe has posted advertisements and other current and potential business partners (“Business Partners”). These data may also include personal data of Business Partners and in case Business Partners are corporations, of individuals affiliated with Business Partners.

3.1 Data Categories

Data processed include first, middle and last name, academic title, professional status, position, postal address, e-mail address, telephone number, login-in data, online identifiers, IP addresses and other personal data reasonably related to the business relationship with TDK Electronics | TDK Europe. 

3.2 Data Sources

Personal data are obtained through direct and indirect online and offline sources. Direct sources include business cards, e-mails, facsimiles, letters, surveys, data collected via active entries on the TDK Electronics | TDK Europe-Website and other electronic or non-electronic communication and interaction between TDK Electronics | TDK Europe  and an individual in course of a potential or existing business relationship. Indirect sources include publicly available data collected by TDK Electronics | TDK Europe, data of users that access, browse or otherwise use TDK’s website or third party websites on which TDK Electronics | TDK Europe has posted advertisements and data received from third parties including TDK Group Companies and other Business Partners in compliance with applicable laws.

3.3 Processing Purposes

Personal data are processed for TDK Electronics | TDK Europe ’s business operations, including Business Partner relationship management, research and development, manufacturing, enterprise resource planning, data analysis for supply, online and offline marketing and sales activities, market observance and orientation, provision of product and service information, making and answering requests and inquiries, making and accepting quotes, offers, and any communication, cooperation, and other activities reasonably related to TDK Electronics | TDK Europe ’s business operations.

Data analysis activities may comprise automated processing including the profiling of individuals affiliated with Business Partners. TDK Electronics | TDK Europe may in particular combine data from the above-described direct and indirect online and offline sources and analyze or predict preferences, interests, reliability, behavior, location, movements and other activities of Business Partners and in case Business Partners are corporations, of individuals affiliated with Business Partners. TDK Electronics | TDK Europe conducts such analysis activities to understand the needs of its Business Partners, in particular to enhance, develop, present and provide new products to them, online and offline. 

Online activities include targeted advertisements on the TDK Electronics | TDK Europe-Website, third party websites and in user accounts, online newsletters by e-mail or other electronic means, promotional campaigns and other activities reasonably related to TDK’s business operations. 

Offline activities include the delivery of marketing and other promotional material including samples by mail and other activities reasonably related to TDK Electronics | TDK Europe’s business operations. 

3.4 Permission

Personal data are processed in compliance with applicable laws on basis of the applicable legal permission, in particular the initiation and performance of a contract, where the individual has given consent to the processing, where the processing is necessary for compliance with a legal obligation to which TDK Electronics | TDK Europe is subject to and where the processing of personal data is in the legitimate interest of TDK Electronics | TDK Europe. Legitimate interests are the development, nurturing and enhancement of existing and initiation of new business relationships and any activities reasonably related thereto to pursue TDK Electronics | TDK Europe ’s business operations.

In course of its business operations, TDK Electronics | TDK Europe processes data related to the recruitment of new personnel. These data may also include personal data of individuals.

4.1 Data Categories

Data processed include first, middle and last name, academic title, professional status, position, birth date, personal status, work history, current position and former positions, education, postal address, e-mail address, telephone number, login-in data, online identifiers, IP addresses and other personal data reasonably related to the recruitment of new personnel.

4.2 Data Sources

Personal data are obtained through direct and indirect online and offline sources. Direct sources include business cards, job applications, e-mails, facsimiles, letters, meetings, entries on TDK’s website and other electronic or non-electronic communication and interaction between an individual and TDK Electronics | TDK Europe in course of a job application. Indirect sources include publicly available data, data of users that access, browse or otherwise use the TDK Electronics | TDK Europe-Website or third party websites on which TDK Electronics | TDK Europe has posted advertisements and data received in compliance with applicable laws from third parties including TDK Group Companies and other Business Partners in course of a recruitment process, e.g. recruiting agencies and HR service providers.

4.3. Processing Purposes

Personal data are processed for searching and recruiting new personnel for TDK Electronics | TDK Europe’s business operations including any activities reasonably related thereto. 

4.4. Permission

Personal data are processed in compliance with applicable laws on basis of the applicable legal permission, in particular where necessary for the job application and the initiation of an employment relationship with TDK Electronics | TDK Europe, where the individual has given consent to the processing, where the processing is necessary for compliance with a legal obligation to which TDK Electronics | TDK Europe is subject and where the processing of personal data is in the legitimate interest of TDK Electronics | TDK Europe. Legitimate interests are the processing of the job application to find and recruit skilled personnel for TDK Electronics | TDK Europe and other TDK Group Companies and any activities reasonably related thereto. 

For information about the processing of personal data on the TDK Electronics | TDK Europe-Website and third party websites, please refer to Policy for the Handling of Personal Data on the TDK Electronics | TDK Europe-Websites and to the TDK Electronics | TDK Europe Cookie Policy.

Personal data will be removed from TDK Electronics | TDK Europe’s systems and records and/or steps are taken to anonymize data if processing is no longer required for the original purpose unless it is necessary to keep personal data to comply with a legal obligation to which TDK Electronics | TDK Europe is subject, e.g. statutory retention periods under applicable laws including commercial and tax laws or where TDK Electronics | TDK Europe has a legitimate interest to retain information in compliance with applicable laws, e.g. for filing, enforcing or defending legal claims. TDK Electronics | TDK Europe has installed and maintains retention policies in compliance with applicable data protection and other laws.

TDK Electronics | TDK Europe is part of the TDK Group of Companies with joint business operations (https://www.tdk.com/corp/en/worldwide/index.htm). TDK Electronics | TDK Europe may transfer data including personal data to other TDK Group Companies, Business Partners, courts, law enforcement agencies, government authorities, other public bodies and other third parties, which may have access to and/or process personal data. Transfers are made on a need to know basis in compliance with applicable laws and agreements with Business Partners.

7.1 Transfer to TDK Group Companies

Purpose of data transfers to other TDK Group Companies (https://www.tdk.com/corp/en/worldwide/index.htm) is the support of business operations of TDK Electronics | TDK Europe within the TDK Group of Companies through the joint utilization of data. This may include joint business operations and the outsourcing of internal functions and the utilization of external resources, e.g. procurement and manufacturing, marketing, data analysis, Business Partner relationship management, research and development, education, administration, IT functions, HR functions, compliance with corporate organization and corporate governance rules and other activities reasonably related to TDK Electronics | TDK Europe’s business operations. Categories of personal data transferred are described in 3.1 and 4.1 above.

TDK Group Companies that act as service providers are contractually bound to take appropriate technical and organizational security measures to safeguard and process personal data only as instructed by TDK Electronics | TDK Europe. The same applies to any sub-providers of TDK Electronics | TDK Europe ’s service providers.

7.2 Transfer to Business Partners

Purpose of data transfers to Business Partners is to outsource internal functions and utilize external resources, e.g. IT services, HR, recruiting, marketing activities, marketing data analysis, administration of campaigns, offline and online advertisement, publishing, design, legal, tax, financial advisory services and other activities reasonably related to TDK Electronics | TDK Europe ’s business operations. 

Business Partners that act as service providers for TDK Electronics | TDK Europe are contractually bound to take appropriate technical and organizational security measures to safeguard and process personal data only as instructed by TDK Electronics | TDK Europe . The same applies to any sub-providers of Business Partners’ service providers. 

7.3 Transfer to government authorities, courts, law enforcement agencies

Purpose of data transfer to government authorities, courts, law enforcement agencies and other public bodies is to comply with obligations to which TDK Electronics | TDK Europe is subject to under applicable laws, e.g. transfer and disclosure obligations under social security law, civil procedure law, tax, import and export laws.

To the extent personal data are transferred to and processed in other countries than where TDK Electronics | TDK Europe is established, TDK Electronics | TDK Europe  transfers personal data in compliance with applicable laws and has established appropriate safeguards by means of data processing and data transfer agreements that oblige the recipient in the other country to establish and adhere to an adequate level of data protection.

In compliance with applicable laws, TDK Electronics | TDK Europe informs individuals about its personal data processing activities as described in the TDK Privacy Policy and the TDK Cookie Policy. TDK Electronics | TDK Europe provides amongst others on and offline references to the TDK Electronics | TDK Europe Privacy Policy on TDK Electronics | TDK Europe- Website, electronic or non-electronic communication with individuals and electronic or non-electronic business documents to promote its data privacy activities.

Where required under applicable data protection and other laws, TDK Electronics | TDK Europe processes any data only after consent. Providing consent and data is voluntary. Before obtaining consent, TDK Electronics | TDK Europe will duly inform each individual about the respective processing activity. Without providing data, an individual may not be able to engage with TDK Electronics | TDK Europe in respect to TDK Electronics | TDK Europe ’s business operations.

A consent can be withdrawn at any time with future effect by e-mail to webmaster@tdk-electronics.tdk.com or by sending a withdrawal notice to the contact stated under 12. below. A withdrawal will not affect the lawfulness of the processing prior to the withdrawal.

Where TDK Electronics | TDK Europe processes personal data of individuals, each individual may exercise its rights under applicable laws.

Any rights can be exercised by sending an e-mail to webmaster@tdk-electronics.tdk.com or to the contact details stated under 12. below.

In addition, each individual may lodge a complaint with a competent data protection supervisory authority.

Any individual may exercise towards TDK the following rights:

• Right of access,
• Right of rectification,
• Right to erasure,
• Right to restriction of processing,
• Right to object to processing,
• Right to data portability,
• Where TDK Electronics | TDK Europe processes personal data for direct marketing purposes, each individual has the right to object at any time to the processing of its personal data for direct marketing purposes, which includes profiling to the extent related to marketing purposes.

TDK Electronics AG and TDK Europe GmbH control and are accountable for the processing of personal data within their operations (each company is a data controller).

TDK Electronics | TDK Europe maintains a personal data protection organization, which serves as point of contact for all inquiries regarding the processing of personal data by TDK Electronics | TDK Europe.

Data Protection Officers (DPO) are:

TDK Electronics | TDK Europe may change the Personal Data Protection Basic Policy, the Policy for the Handling of Personal Data on TDK Electronics | TDK Europe-Websites and the TDK Electronics | TDK Europe Cookie Policy at any time and without explicit notice. The enactment date and the date of the last revision is shown in the respective document and any prior versions can be requested from TDK Electronics | TDK Europe.

This Policy for the Handling of Personal Data on TDK Websites is part of TDK Electronics | TDK Europe’s Privacy Policy.

It describes how TDK Electronics AG and TDK Europe GmbH (“TDK Electronics | TDK Europe”) process data of users that access, browse or otherwise use the website of TDK Electronics | TDK Europe-Website (“TDK Electronics | TDK Europe-Website”) or third party websites on which TDK Electronics | TDK Europe have posted advertisements (“Users”). These data include also personal data that Users actively send, transmit or otherwise provide on TDK’s website and that TDK Electronics | TDK Europe collects or otherwise obtains via cookies.

For detailed information about the use of cookies please refer to the TDK Electronics | TDK Europe Cookie Policy.

TDK Electronics | TDK Europe processes data for its Services (2.1 below) and Marketing (2.2. below) only after the consent of the User. Providing consent and data is voluntary. Before obtaining any consent, TDK Electronics | TDK Europe will duly inform each individual about the respective processing activity. Without providing data, a User may still access, browse or otherwise use the TDK Electronics | TDK Europe-Website but may not able to benefit from some or all of the Services. Regarding the withdrawal of a consent and other rights of Users, please refer to the Personal Data Protection Basic Policy.

2.1 Services

TDK Electronics | TDK Europe processes data including personal data for providing the following services in connection with its business operations (“Services”). 

2.1.1 User Accounts

After registration, TDK Electronics | TDK Europe offers personalized User accounts that allow access to product information and services and other information reasonably related to TDK Electronics | TDK Europe’s business operations.

2.1.2 Inquiries and Requests

TDK offers the possibility to make online inquiries and requests regarding its products and services and strives to revert to the inquirer in due time.

2.1.3 Newsletters

After registration, TDK Electronics | TDK Europe offers online newsletters by e-mail or other electronic means including but not limited to the UPtoDATE Newsletter and Press Newsletter. Newsletters comprise information about TDK Electronics | TDK Europe’s products, services, events, seminars, exhibitions, campaigns and other information reasonably related to TDK Electronics | TDK Europe’s business operations. 

Any user who subscribes to the UPtoDATE Newsletter can log in into his/her account at TDK Electronics | TDK Europe Website with his/her individual username and password and edit his/her personal settings or unsubscribe from the UPtoDATE Newsletter. An account can be deleted at any time at the request of the User. In this case, the User (1) follows the unsubscribe option included in every newsletter, or (2) contacts the following email address:

• UPtoDATE Newsletter: webmaster@tdk-electronics.tdk.com (information also included in the website’s customer area).

Any user who subscribes to the Press Newsletter can unsubscribe from the Press Newsletter at any time and/or request to delete his/her account by contacting the following email address:

• Press Newsletter: press.release@tdk-electronics.tdk.com (information also included under the registration button).

2.1.4 Information Download

After registration, TDK Electronics | TDK Europe offer information about products and services and other information reasonably related to TDK Electronics | TDK Europe’s business operations.

2.1.5 Promotional Campaigns

TDK Electronics | TDK Europe invites Users to take part in online promotional and other campaigns to bring TDK Electronics | TDK Europe’s products and services and other information reasonably related to TDK Electronics | TDK Europe’s business operations to the attention of current and potential customers and the wider public. 

TDK Electronics | TDK Europe asks individuals to provide their comments and opinions about TDK Electronics | TDK Europe’s products and services. TDK Electronics | TDK Europe may also send materials and samples and other giveaways and information offline to Users participating in the campaigns.

2.1.6 Recruitment

TDK Electronics | TDK Europe may offer information about job vacancies of any kind on its website and invite individuals to file applications via TDK Electronics | TDK Europe’s website.

2.1.7 PC and Mobile Application Software

TDK Electronics | TDK Europe offers software for specific services and functions alone or together with TDK Electronics | TDK Europe’s products, services and other activities reasonably related to TDK Electronics | TDK Europe’s business operations.

TDK Electronics | TDK Europe provides certain support services like software and firmware support. Software applications may create crash reports that help TDK Electronics | TDK Europe and third party software developers to resolve any issues with the software.

2.2 Marketing

For its marketing activities TDK Electronics | TDK Europe processes data that Users have actively sent, transmitted or otherwise provided on the TDK Electronics | TDK Europe-Website for Services (see 2.1 above) and that TDK Electronics | TDK Europe have collected or otherwise obtained via cookies from its and third party websites where TDK Electronics | TDK Europe has posted advertisements. For detailed information about the use of cookies please refer to the TDK Electronics | TDK Europe Cookie Policy.

TDK Electronics | TDK Europe analyses such data alone or in combination or together with other data including personal data TDK Electronics | TDK Europe has lawfully received. Data analysis activities may comprise automated processing including profiling. TDK Electronics | TDK Europe may, in particular combine data from the above-described direct and indirect online sources and offline sources and analyze or predict preferences, interests, reliability, behavior, location, movements and other activities of Users. TDK Electronics | TDK Europe conducts such analysis to understand the needs of the Users, in particular to enhance, develop, present and provide new products to them, online and offline.

Online activities include targeted advertisements on the TDK Electronics | TDK Europe-Website, third party websites and in User accounts, online newsletters by e-mail or other electronic means, promotional campaigns and other activities reasonably related to TDK Electronics | TDK Europe’s business operations.

Offline activities include the delivery of marketing and other promotional material including samples by mail and other activities reasonably related to TDK Electronics | TDK Europe’s business operations.